eBrigade Payroll module: PayFit and Silae
Your employees’ payroll connected to eBrigade, with PayFit or Silae
Connect eBrigade to PayFit or Silae: each record finds its contract and payslips, approved absences are sent without re-entry, and the month’s payroll is prepared from approved hours, absences, expenses and on-call duties. A free module, included in eBrigade.
These buttons are about the full eBrigade subscription: this module is included at no extra cost in every plan.
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What does the eBrigade Payroll module do?
The Payroll module connects eBrigade to the association's payroll software, PayFit or Silae. With PayFit, eBrigade matches employees with PayFit collaborators, compares their contract with the one in eBrigade, opens their payslips as PDFs without storing them and sends approved absences. For PayFit and Silae alike, it prepares the month's variable pay items in a summary file. The module is free and included in eBrigade.
Why connect eBrigade to PayFit?
Schedules, hours and staff records live in eBrigade; contracts and payslips live in PayFit. In between, the same person exists twice, is entered twice, and the two versions end up drifting apart: a contract end date corrected on one side only, weekly hours that no longer match, a missing employee number. The operations manager has no access to the payroll software, the payroll manager has no access to the schedule, and an employee who asks for a payslip waits for someone to send it.
What the Payroll module changes in eBrigade
Each employee record in eBrigade is linked to its PayFit collaborator, once and for all. Its Payroll tab shows the contract read from PayFit next to the one in eBrigade, line by line, and highlights what doesn’t match — job title, dates, probation period, contract type, weekly hours, working time; a button copies the PayFit value into eBrigade. Payslips open from the record, for those allowed to see them. The sync runs again every night, approved absences go to PayFit without re-entry, and each month eBrigade prepares the variable pay items, for PayFit and Silae alike.
What you can do with Payroll (PayFit)
Each employing entity has its own PayFit account; the organisations attached to it inherit it. The key is checked with PayFit, encrypted, never shown again, and refused if it gives access to bank details or social security numbers.
The employee number links automatically; e-mail, then name and date of birth, give suggestions to confirm. A candidate is only kept if it is unique on both sides, and a rejected pair is not suggested again.
Job title, contract start and end, end of probation, contract type, weekly hours, working time and collective agreement: differences are highlighted, and the PayFit value can be copied into eBrigade in one click.
The payslip is read from PayFit when it is opened and relayed as a PDF, with no copy on the server. The organisation decides whether each employee can see their own payslips from their record.
Employees and their contracts are read again every night, when the screen is opened if the last read is more than a day old, or on demand. If PayFit does not respond, nothing is deleted.
Approved absences go to PayFit, replaced if they change, cancelled when they are no longer approved. Nothing is written into a month already paid, and the tracking shows the state of each absence.
Approved hours split into normal, overtime, night, Sunday and public holiday hours, absences, expense claims and on-call duties: eBrigade calculates the variable items, flags what blocks and produces the summary to enter in PayFit or Silae.
eBrigade only writes to PayFit what the key allows: absences, creating an employee and their contract, health insurance enrolment. Five distinct permissions, held by administrators until you hand them over.
Step by step
In PayFit, Integrations › API access: create a key without access to bank details or social security numbers. Add the absence write permissions if you want to send them.
Module › Settings › Payroll, or Organisation › Module › Payroll if each organisation has its own account: eBrigade checks the key with PayFit, verifies the company and its SIRET number, then saves it encrypted. With Silae, just enter the file code.
The first sync links employee numbers automatically and suggests the rest by e-mail or by name and date of birth. You confirm, reject or link manually.
Each employee’s Payroll tab shows their PayFit contract, the differences with eBrigade and their payslips. Each month, Personnel › Payroll preparation calculates the variable items, checks them and produces the summary.
Where this module really pays off
Private security: the site supervisor checks in eBrigade a guard’s contract end date and weekly hours before assigning shifts.
Cleaning and business services: the records of each site’s staff stay aligned with their PayFit contracts, with no double entry when someone is hired.
Home care services: each care worker views their payslips from their record, without asking for them to be sent.
Groups with several companies: each employing entity links its own PayFit account, and its agencies inherit it.
Frequently asked questions
Is the Payroll module included in eBrigade?
Yes. It is a free module: you switch it on in Module › List, with no option to subscribe to and no extra cost. All you need is a PayFit account and an API key created in PayFit, or a Silae file with your accountant.
Does eBrigade replace PayFit or calculate payroll?
No. Payroll is still run in PayFit, or by your accountant on Silae: eBrigade calculates neither contributions nor net pay. It reads your employees, their contracts and their payslips from PayFit, sends approved absences to it if you enable this, and prepares each month the variable items (hours, absences, expenses, on-call duties) in a summary to enter in the payroll software.
What if our payroll is run on Silae?
Choose Silae in Module › Settings › Payroll and enter the file code given by your accountant. eBrigade does not connect to Silae: each month it prepares the summary of hours, absences, expenses and on-call duties to send them. Silae payslips are not shown in eBrigade yet.
Are absences sent to PayFit?
Yes, if you enable sending and the key carries the permission: approved absences are created in PayFit, replaced if they change and cancelled when they are no longer approved. Nothing is written into a month whose payroll is done, and absences the PayFit API cannot create (maternity, work accident…) are flagged to be entered in PayFit.
How do I get the PayFit API key?
In PayFit, under Integrations › API access, you create a key, then paste it into eBrigade: Module › Settings › Payroll for a single account, or Organisation › Module › Payroll when each employing organisation has its own. eBrigade checks it with PayFit before saving it, encrypts it and never shows it again.
Can several PayFit companies coexist in one instance?
Yes: each employing organisation has its own key, and the organisations attached to it inherit its account by default. You can also choose a single account for the whole instance. A given PayFit company can only be linked to one organisation.
How are employees matched?
By employee number first, which links automatically. Failing that, eBrigade suggests a match by e-mail address, then by name and date of birth, which you confirm or reject. You can also link manually, ignore a collaborator or unlink a pair; a rejected pair is not suggested again.
Which PayFit data is kept in eBrigade?
Only what is needed for matching and comparing contracts: identifiers, employee number, last name, first name, date of birth, e-mails and the contract fields that are compared. Never the social security number, the bank details or the address: a key that gives access to that data is refused when it is saved.
Are payslips stored in eBrigade?
No. The payslip is read from PayFit when you open it and relayed as is, as a PDF, with no copy on the eBrigade server.
Who can see contracts and payslips?
Five separate permissions: set up, view payroll data, view payslips, track sent absences and prepare the month. Only administrators hold them at first; you then grant them to your payroll manager. The organisation can also let each employee view their own payslips from their record.
Does the module work outside France?
Not yet: the module reads PayFit’s French contracts, and a key belonging to a company outside France is refused.