eBrigade Documents module
All your official documents, generated in one click from your data
Agreements, mission orders, notices to attend, certificates, receipts, invoices, badges and diplomas: eBrigade produces them as PDFs on your letterhead, in bulk, from information already entered. No more copy and paste, no more Word templates scattered everywhere, no more errors copied from one document to the next.
These buttons are about the full eBrigade subscription: this module is included at no extra cost in every plan.
eBrigade’s document factory: a WYSIWYG mail-merge engine that mass-produces agreements, mission orders, notices to attend, certificates and receipts from your data, a versioned tree-structured document library to file everything, and a canvas studio to produce badges, cards and diplomas with a verifiable QR code.
What is the eBrigade Documents module?
eBrigade’s document factory: a WYSIWYG mail-merge engine that mass-generates agreements, mission orders, notices to attend, certificates and receipts from your data, a versioned folder-based document management system (DMS) to file everything, and a canvas studio to produce badges, cards and diplomas with a verifiable QR code. It is included at no extra cost in every eBrigade plan.
Paperwork is eating your evenings
Before every activity, it is the same ritual: reopen an old Word template, copy out each participant’s name by hand, the date, the venue, the amount, retype the organisation’s address, redo the layout, export to PDF one by one. One agreement per client, one notice per member, one certificate per trainee. The files end up scattered across a shared drive with no filing logic, nobody knows which version is the right one, and the slightest typo spreads across dozens of documents before anyone notices.
One template, a thousand compliant documents
You build each template just once in a visual editor, dropping in variables (name, organisation, SIRET number, amount, date, period, list of participants…). Then eBrigade automatically merges your real data and generates the PDF — for one person or for a whole group at once, with your logo and your scanned signature. The documents produced are filed in a folder-based DMS, shared via a secure link that expires, and badges, cards and diplomas come out ready to print with a QR code that can be verified online.
What you can do with Documents
The WYSIWYG editor (TinyMCE) accepts a wide set of variables — surname, first name, title, organisation, SIRET number, address, date, period, amount, agreement number, lists of participants, trainers, vehicles… You drop them into the text and eBrigade replaces them with the real values of the activity, member or client at generation time.
A single engine produces agreements and training agreements, mission orders, individual and group notices to attend, training certificates, official reports, membership receipts, tax receipts, attendance and evaluation sheets, individual invoices and contracts — each with its own structure.
For a notice to attend or a certificate, eBrigade loops through all the participants in an activity and generates a named PDF for each in a single operation, rather than one document to redo member by member.
Every document carries your logo, the scanned signature of the person in charge and, where relevant, a QR code (sign-in signature, verification). Orientation, header, footer and page numbering are set per template, and two PDF engines are available (classic rendering or HTML/CSS rendering faithful to the editor).
All your documents are filed in nested folders and subfolders. Access can be restricted document by document (padlock), a recycle bin protects against deletions, and each file can be shared via a tokenised public link with an expiry date — after which the link closes automatically.
A dedicated canvas module generates badges and cards in credit-card or A6 format, double-sided, with the member’s photo and a QR code, as well as personalised diplomas whose QR code links to an online verification page — all as PDFs ready for batch printing.
Step by step
In the WYSIWYG editor, you lay out your document (portrait or landscape orientation, header, footer, page numbering) and insert merge variables wherever your data should appear.
You select the activity, client, session or list of members concerned. eBrigade fetches the matching values from the database — contact details, dates, amounts, list of participants — with no re-entry at all.
eBrigade merges the data and produces the PDF with your logo and signature. For individual notices to attend or certificates, a separate document is created for each participant in a single operation.
You download, send by email as an attachment, or share via a public link that expires. Documents are stored in the DMS, filed in folders and subfolders.
Where this module really pays off
Training centres: automatic production of training agreements, end-of-course certificates, sign-in sheets and evaluation forms for a whole intake in a single generation.
Associations & clubs: personalised membership receipts and tax receipts, sent as an email attachment to the donor or member as soon as they are entered.
Firefighters & civil protection: mission orders, individual and group notices to attend, official reports and attendance sheets generated per activity, on the station’s letterhead.
Private security & events: access badges and cards in credit-card or A6 format, double-sided with photo and QR code, printed in batches for all the staff on an assignment.
Service providers & CRM: agreements and individual invoices produced from the client quote, with contact details, SIRET number and amounts carried over automatically.
All organisations: all official documents centralised in a versioned, folder-based DMS, with access restricted document by document.
Frequently asked questions
Is the Documents module included in eBrigade?
Yes. Document generation and the DMS are among eBrigade’s included features: you build your templates and produce your PDFs with no extra paid option. The engine draws on data already in the platform — the more you use the other modules, the more your documents fill themselves in.
Do I need to know how to code or master an advanced word processor?
No. You work in a visual, word-processor-style editor. To insert dynamic data, you drop a variable (for example the participant’s name or the amount) where you want it; eBrigade takes care of replacing it with the right value at generation time.
What kinds of documents can I actually produce?
Agreements and training agreements, mission orders, individual and group notices to attend, training certificates, official reports, membership receipts and tax receipts, attendance and evaluation sheets, individual invoices, contracts — as well as badges, access cards and diplomas via the canvas studio.
Can I generate a document for a whole group at once?
Yes. For named notices to attend or certificates, eBrigade goes through all the participants in an activity and generates a separate PDF per person in a single operation, with the right information on each copy.
How can I share a document without giving access to eBrigade?
Every document in the DMS can be shared via a tokenised public link. You set an expiry date: the recipient opens the file via this link without creating an account, and once the deadline passes the link closes automatically. You can regenerate it at any time.
What about electronic signature of documents?
Generating and filing documents is the job of this module. Electronic signature (touchscreen sign-in, signed approval, contracts signed remotely via a public link with time-stamped proof) is covered by the Electronic signature module, which fits naturally with the documents you produce here.