The HRIS (Human Resources Information System) is an essential tool for personnel management and the optimization of HR processes in companies. It automates most administrative tasks related to human resources, while adapting to the specific needs of your business thanks to customizable modules.
With an HRIS, you optimize the management of leave, absences, schedules and expense reports, while improving the efficiency and overall performance of your company. Employees also gain in productivity thanks to the simplification of their daily tasks.
Why adopt an HRIS in your company?
Since the 1980s, companies have begun their digital transition. While ERP and ERP software were first used for administrative management, then CRMs for customer follow-up, HR has now migrated to HRIS. No more Excel spreadsheets and paper media: everything is centralized, automated and secure.
Today, HRIS has become a key tool for:
- Improve the consistency and quality of HR data
- Optimize the administrative management of personnel
- Accelerate internal processes
Legal constraints and HR compliance
With new working methods, teleworking and flexible organisations, companies must comply with the legal obligations of the Labour Code. The HRIS facilitates this compliance by automating and structuring all HR processes.
Employees can access their HR portal to view their leave, schedules, training or expense reports, while HR teams save valuable time to devote to high value-added missions.
The HRIS: people at the centre of the company
Formerly reserved for large accounts, the HRIS is now accessible to SMEs and mid-caps. Easy to use and secure, it can manage up to 65-85% of the payroll and refocuses the HR function on people, thus improving the social climate and employee satisfaction.
Benefits of an HRIS: time saving and productivity
Thanks to an HRIS, each employee can access their administrative documents independently: leave balance, contracts, expense reports. Administrative requests are reduced, the HR department is less solicited, and the company gains up to 35% in efficiency in HR management.
How to choose the right HRIS solution?
Before adopting an HRIS, it is essential to:
- Define your specific needs and objectives
- Evaluate the available budget
- Determine implementation timelines
- Check the technical possibilities : internal hosting or SaaS
It is also crucial to plan for maintenance, updates, and involve your legal and procurement departments. To secure your choice, do not hesitate to consult HR experts or HRIS consultants.
Criteria for choosing a workforce management software
1. Available modules
The HRIS must offer modules adapted to the size and needs of your company:
- Tracking schedules and hours of attendance
- Absence and leave management
- Monitoring by activity or project
- Anomaly detection and enhanced security
- Customization to specific needs
2. Ergonomics
HR software must be simple and intuitive, to be used by all employees, even without previous experience.
3. Cost
The cost of an HRIS varies depending on the features. Some basic solutions are free, while advanced software, offering complete personnel management, requires a more substantial investment.
4. The collaborative aspect
The ideal HRIS integrates collaborative features:
- Data export to payroll software
- Intranet portal for each employee to update their information
- Online leave requests and schedule tracking
Conclusion: why invest in an HRIS
The HRIS centralizes and automates all HR tasks, reducing errors and administrative burdens. It improves team productivity, employee satisfaction, and legal compliance. Well chosen and correctly implemented, it becomes a real strategic lever for your company.
