Context: A Large Organization Subject to Strict Regulatory Obligations

A national multi-site organization (institution, public operator, industrial group, or associative network) employs over 2,500 staff members, a large part of whom perform regulated duties.
Each position requires mandatory training, specific certifications, and periodic refreshers (safety, technical, management, medical, etc.).

Management must ensure full compliance while avoiding business interruptions due to expired certifications.

Challenges Faced

Before implementing a dedicated tool, the organization faced:

• Dispersed training tracking across Excel files and local tools
• Certifications expiring without alert
• Staff members scheduled for duties while no longer compliant
• Difficulty in producing proof of compliance during audits

These dysfunctions represented a significant legal, operational, and financial risk.

eBrigade Deployment

The organization adopts eBrigade as a single repository for skills and certifications.

Within the tool:

• Each staff member is associated with their training, certificates, and validity dates
• Positions and duties are linked to mandatory requirements
• Managers receive automatic alerts before expiration

The multi-site structure allows for national oversight while leaving operational management to local managers.

Day-to-Day Operations

During planning, eBrigade automatically prevents or flags:

• The assignment of a non-compliant staff member
• Risky duties due to lack of certified personnel

Training managers can anticipate needs:

• Plan refresher sessions
• Prioritize critical staff members
• Monitor compliance rates by site or by region

Observed Results

👉 After eBrigade deployment:

• 100% of assignments compliant with regulatory requirements
• Anticipation of training instead of emergency management
• Significant reduction in legal risks
• Audits facilitated by complete and centralized traceability

Why This Case is Strategic for Large Organizations

This use case shows that eBrigade goes far beyond planning: it becomes a regulatory security tool, essential for large organizations subject to strict obligations. Compliance is no longer a constraint, but a fluid process integrated into daily personnel management.