Events, Key Moments in Federation Life

For a professional federation, events are structuring moments:

• national congresses
• statutory general assemblies
• symposia and professional days
• regional or interregional events

They simultaneously mobilize internal teams, elected officials, regional representatives, volunteers, and partners. Their success determines the federation’s image, credibility, and dynamism.

Challenges in Organizing Federation Events

Without a dedicated tool, event organization often relies on:

• multiple spreadsheets
• scattered email exchanges
• unclear role distribution

This leads to:

• duplicates or omissions in assignments
• difficult-to-manage last-minute changes
• a significant logistical burden for headquarters
• little knowledge transfer from one event to another

Each event is treated as a new project, without continuity.

Structuring Events with eBrigade

To professionalize the organization of its key events, the federation deploys eBrigade as a human coordination tool.

In eBrigade, each event is structured by:

• zones or hubs (reception, logistics, activities, coordination)
• precise roles and time slots
• identified managers

Participants are assigned according to their role, availability, and geographical area.

On-the-Day Coordination and Post-Event Follow-up

On the day of the event, organizers have access to:

• a real-time view of the teams present
• the ability to quickly reassign in case of unforeseen circumstances

After the event, eBrigade allows for:

• analyzing participation
• identifying the busiest teams
• more effectively preparing subsequent editions

The federation gains organizational memory.

Observed Results

👉 After adopting eBrigade:

• better prepared events
• less operational stress
• better role distribution
• more professional image among members and partners

Event organization becomes a controlled process, not a source of tension.

Why This Case is Essential for Professional Federations

This use case demonstrates that eBrigade is a key tool for securing the most visible moments of federation life. It provides method, traceability, and peace of mind, while respecting the volunteer and representative nature of federations.