The daily life of a local association: a lot of commitment, little time

Local associations rely on an essential driving force: volunteers.
Whether it’s a neighborhood, solidarity, cultural, or civic association, the organization is often run by a few highly dedicated individuals, who must juggle meetings, activities, events, and personal life.

With 20 to 60 volunteers, the challenge is not complexity, but clarity: knowing who is available, when, and for what purpose.

The limitations of “old-fashioned” organization

In many small associations, management relies on:

• WhatsApp groups
• emails
• approximate spreadsheets

This quickly leads to:

• over-reliance on the same volunteers
• unforeseen absences
• disorganized actions on the day of the event
• increasing fatigue among association leaders

The energy is there, but it is poorly distributed.

Simple organization with eBrigade

To structure its operations without overcomplicating things, the association adopts eBrigade as a volunteer coordination tool.

Each activity (distribution, workshop, shift, event) is simply created with:

• a date and a location
• roles or needs (reception, logistics, activity leading)
• an expected number of volunteers

Volunteers indicate their availability or sign up directly.

Better distribution of commitment

With eBrigade, leaders see at a glance:

• who participates regularly
• who is less involved
• where to strengthen the team

This makes it possible to:

• better distribute the effort
• recognize active volunteers
• prevent burnout of key association members

The tool becomes an engagement facilitator, not a constraint.

Results for the association

👉 After a few weeks of use:

• smoother organization
• less improvisation
• better informed volunteers
• more confident leaders

The association gains efficiency without losing its friendly spirit.

Why eBrigade is suitable for small associations

Unlike complex tools, eBrigade is designed for:

• organizations without an HR department
• non-tech-savvy volunteers
• leaders who are already very busy

It’s a lightweight, scalable tool that supports the association at its own pace, without making it overly complicated.