Has organizing your team’s work schedules and holidays become a difficult task? Looking for another option? There are indeed other possibilities to manage your schedules effectively. And this is where it happens! In this article, we will demonstrate why it is beneficial to use other management tools and move away from Excel.
Why not use a spreadsheet to manage your schedules
A waste of time and energy
Do you find that the processing of your files and your sometimes inaccurate data is a waste of time?
Indeed, one of the biggest difficulties with Excel software is the lack of centralization of data… There are usually multiple tabs open, each containing multiple files, which makes it difficult to make it accessible. Consulting on a computer can be a real headache! It only takes one wrong handling or careless error to lead to various changes, sometimes visible on all documents. And yes, data loss can happen quickly, which makes this management software unreliable. This insecurity and lack of clarity are real obstacles to the proper management of your organization’s schedule. Certainly, it is almost impossible to know who is doing what… Delegation is frequently considered risky and tricky, managers find themselves doing work that takes time, without any gains. It would then be better to opt for a complete solution…
A lack of information that can create misunderstandings
You may already know this, but schedules must take into account legal requirements! They can be found in the Collective Agreement, in connection with your type of activity. However, collective agreements are not easy to analyze: it is necessary to have notions of law and human resources, not forgetting that they are often updated (you will not necessarily receive alerts).
Let’s get back to Excel: It is not certain that the software will answer in the affirmative by asking your spreadsheet to take into account collective agreements which, on top of that, are constantly evolving. It is up to you to complete your data independently.
As a result, you can miss an HR deadline at any time or miss your employees’ legal working hours. Don’t forget to check!
Complex and non-intuitive operation
Not an Excel expert? That’s good, we’re not either! And we can assure you that the calculation of the actual time, the overtime hours of non-work… It’s not easy!
No automation of your schedules is offered on Excel. To duplicate a week, it is mandatory to go through the “copy / paste” box. You have to keep your agenda in real time on a daily basis concerning absences, lateness, appointments, deadlines, reservations… Here, everything must also be done manually.
By organizing yourself in this way, there is a good chance that shortcomings and input errors will be made. This is one of the biggest flaws in Excel, the risk of not leading to good team management: this manifests itself in gaps in schedules, lack of important information, which then indirectly leads to a financial loss.
Unproductive communication with your employees
Another complication is that your employees cannot access your schedules because confidential information does not allow it. It is then possible to create tabs, including one reserved only for your employees. We repeat it again, the creation of new files is a real waste of time!
The lack of functions of this accounting management tool prevents the merging of your schedule management with that of the staff. It will then be necessary to find an ergonomic alternative to be able to communicate. If only there was a common space to guarantee HR communication so as not to get lost between all this data, it would be much more practical and formative.
eBrigade, a simple and secure solution
Thanks to its centralization, your planning and HR management are protected. Impossible data loss and easy to use data! eBrigade is a collaborative task management tool: it is possible to delegate planning and time management without any danger. You select “licenses” so that your collaborators have access to what you want. Our collaborative solution adapts to you!
Another big asset: its accessibility. Each user has the possibility to go there from their tablet, computer and even smartphone. Convenient for managing your various sites remotely.
Schedule automation
With eBrigade, you can rest easy! Its automation will allow you to create and optimize “schedule templates” and thus duplicate weeks according to your needs. It’s never been easier! It is possible for an employee to indicate when he or she arrives and leaves thanks to our Badge eBrigade clocking system. This tool also allows them to mark their breaks, which will appear on your planner and make it easier for you to follow up.
Your communication is crystal clear
Communication is simple from several places: schedules, publication, either with the mobile app or by SMS, it’s up to you. In addition to our internal messaging system, if something unexpected arises, your employees will be notified immediately (paid leave, unavailability, schedule, deliveries, etc.).
To make it easier for you, you can also write to one or more teams at the same time!
New ambitions for your business
Unlike Excel, which is not an expert in scheduling hours, with eBrigade you have new perspectives available to you. It’s time to make your work a triumph! Don’t see your HR data as a workload but rather as a performance indicator (the HR cost is usually the highest cost of an organization).
Our intuitive and free software package gives you access to all your data, which will later facilitate your decision-making. You will be able to see your productivity, your reimbursements, your accounting data, your employee information in a single space, etc.
Are you tired of Excel and would like to benefit from an innovative, efficient and easy-to-use planning tool? We’re here to save you time! eBrigade takes care to guide you on the to-do list and the management of your files. Our open-source solution even offers other features: document production, the Badge Reader, the QR code generator…
Need a demo?
Let our product experts guide you and discover how eBrigade can manage your online schedules and more.
